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For contractors

An AI estimate generator that uses your prices

Agents HQ gives your contracting business an Estimator, a Proposal Writer, a Lead Responder and a Follow-Up agent, plus 12 more. Type the job notes from the truck, attach photos or a supplier quote, and get a clean line-item estimate back on your Windows PC.

$49.99One-time · no subscription

Founding price for the first 50 customers. Then $79.99.

Get Agents HQ · $49.99Try free for 3 days
  • Windows 10 and 11
  • One-time purchase
  • Bring your own AI key
  • Free 3-day trial
Estimator

Estimate: repaint a 12x14 bedroom, walls and ceiling, two coats, patch nail holes

BEDROOM REPAINT ESTIMATE

Labor
- Move/cover furniture, mask trim   $[x]
- Patch and sand nail holes         $[x]
- Ceiling, 2 coats                  $[x]
- Walls, 2 coats                    $[x]
Materials
- Paint, primer for patches, tape   $[x]

Estimated total: $[range]
Not included: trim, doors, closet
Timeline: 1 to 2 days

Assumptions: no water damage; walls
in sound condition. Add your rates in
About your business to fill in prices.

An example layout. With your prices in About your business, the agent fills in real numbers; anything missing stays as a clear placeholder.

What the team handles

  • Estimator: rough estimates with line items, labor vs. materials, assumptions and a price range, and a flag on anything that needs a site visit
  • Proposal Writer: polished proposals with scope, exclusions, timeline, price and terms
  • Lead Responder: fast first replies that ask the 2 or 3 questions you need to quote
  • Follow-Up: short, polite follow-ups for quotes that went quiet
  • Scheduler: site visits, crew days and confirmation messages

See all 16 agents on the Agents HQ for contractors page.

What a good contractor estimate includes

Homeowners compare quotes side by side. The clearest one often wins, even when it isn't the cheapest. Whether you write it yourself or with AI, include:

  • Scope in plain words: what you'll do, room by room or phase by phase.
  • Line items: labor and materials separated, so the customer sees where the money goes.
  • Exclusions: what isn't included (permits, fixtures, disposal, electrical changes). This prevents most arguments later.
  • Assumptions: "drywall is sound", "no rot behind the tub". If an assumption turns out wrong, the price can change, and the customer already knows it.
  • Timeline: how long the job takes and when you can start.
  • Payment terms and how long the price is good for.

How the AI estimate generator works

  1. Add your prices once. In About your business, list your services, rates and price ranges, plus your service area and tone. Every agent uses them on every task.
  2. Hand off the job. Type the job notes, or attach site photos, measurements, a PDF from your supplier or a screenshot of a material list.
  3. Get the draft. The Estimator walks the estimate to your desk. Agents are told to use only your prices: if one is missing, they leave a placeholder instead of guessing.
  4. Check it and send it. Copy it into your email or invoicing tool, save it as a file, or send it back with notes like "add a line for disposal" or "make it two options".

AI drafts are fast, not perfect. Always check quantities and totals before a quote goes to a customer, especially on jobs you haven't seen in person.

Turn estimates into jobs with lead follow-up

Many quotes don't get a yes or a no, they just go quiet. A short, friendly follow-up brings a lot of them back. A simple rhythm you can put on a schedule:

  • Same day: reply to every new lead with the questions you need to quote and an offer of a site visit.
  • 2 to 3 days after the quote: check in, offer to walk through any line or adjust materials to hit a budget.
  • About a week later: mention your next opening on the schedule.
  • After the job: ask for a review while the customer is happy.

The Follow-Up agent writes each of these in your tone, and the Reviews agent writes the review request. Put recurring jobs on a schedule, like "every Monday, draft follow-ups for last week's quotes", and they're waiting on your desk. Agents HQ doesn't send anything for you: you review it and send it from your own email or phone.

What it costs

Agents HQ is a one-time purchase: $49.99 for the first 50 customers, then $79.99. No subscription. You connect your own AI: Google Gemini has a free tier, and Claude, ChatGPT, Grok and DeepSeek are pay-as-you-go, usually a fraction of a cent to a few cents per estimate, billed by the AI company. Your job notes and customer details stay on your PC. New to AI keys? Read how to get a free Gemini API key, or see AI agents for small business and the home page.

Questions

Good to know

Will the estimates use my prices?

Yes. Put your services and price ranges in About your business and the agents use them. If a price is missing, they leave a clear placeholder for you to fill in rather than inventing one.

Can it read photos and supplier quotes?

Yes. Attach photos, PDFs, screenshots, text or CSV files to a task. Reading images and PDFs needs Claude, ChatGPT, Gemini or Grok; DeepSeek is text only.

Does it send the estimate or follow-up for me?

No. Agents draft the work and bring it to your inbox inside the app. You review it and send it from your own email or phone. You can also pair your phone to send tasks and approve work.

Does it replace my estimating or invoicing software?

No. It writes the estimate, proposal and messages; paste them into whatever tool you already use for invoices and payments.

What does it cost per estimate?

The app is a one-time purchase. Writing tasks usually cost a fraction of a cent to a few cents in AI usage, paid to your AI provider, and Gemini's free tier isn't billed within Google's daily limits.

Hire your AI team today

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